8 Tips to Extend the Life of Your Office Printer

Printer maintenance

Your office printer is one of the most indispensable components of your daily toolkit. With the ability to translate your creative concepts, contracts, proposals, application forms, and images onto paper, there’s no doubting the value of your printer.

As one of the most essential investments in your workplace, a printer is used day-in and day-out, round the clock; and as you probably already know, printers get tired too.

If you want this vital tool to stay in good condition in order to continuously help you meet your daily print demand, you’ll want to bookmark this page for reference!

Let’s dive right into this comprehensive guide that will make your journey to optimized printer maintenance, bold, italicized, and underlined.   


How Do I Extend the Life of My Printer?  

Tip 1: Practice Printer Cleanliness 

Accumulated dust and dirt can be detrimental to a person’s health, so you can imagine what it can do to the condition of your printer. Make it a point to wipe down all the surfaces with a clean rag and rubbing alcohol on a daily basis. 

Don’t forget to give some TLC to the inside of your printer as well. Carefully, open it and clean the printheads and eliminate any spilled ink or paper dust.

Tip 2: Use High-Quality Ink Cartridges 

We’re probably all guilty of feeding our printers Non-OEM ink cartridges at least once because they’re more budget-friendly. However, the truth is that rather than helping you save on costs, this method will make you break the bank in terms of costly repairs in the long run. 

Refilled ink cartridges can damage your printer by leaking into the machine or clogging the printheads. To top it all off, the ink quality may not be on par with your expectations and tends to produce blurry or blotchy results on paper. The worst consequence? They aren’t very kind to Mother Nature. 

Ink cartridges

Tip 3: Use Standby Mode   

If you are like us, you probably switch your printer off when not in use, because you believe that this helps boost printer maintenance. Well, we’re about to surprise you, as this is a widely believed misconception!

In reality, constantly turning your device on and off is not great for printer health. Plus, this practice can lead to unnecessary heat, which can result in dried-up ink cartridges that clog the printheads. 

Instead of shutting it off so frequently, opt for using standby mode once in a while.  

Tip 4: Keep an Eye on Software Updates 

It’s no secret that your printer won’t work as efficiently as it should if it’s running on outdated software. By maintaining software updates, you will be keeping the driver in good shape, minimizing costs, protecting your device from the prying eyes of hackers, and most importantly; getting the best print quality

Tip 5: Stay Within the Optimal Monthly Volume Margin  

Another essential element of printer maintenance is sticking to the ideal number of pages that should not be exceeded each month. If you want to find this specific number, you can refer to your printer manual. If it indicates a recommended optimal monthly volume of 10,000 pages, then you’ll have to divide that number by 30 in order to find the number of pages that your team can safely print daily. 

Occasionally, exceeding the recommended number wouldn’t be harmful to your printer’s maintenance, but turning it into a regular practice spells trouble for your trusty device. If you simply can’t reduce your monthly print volume, then it may be a good idea to invest in a printer with higher performance capabilities. 

Tip 6: Handle Paper Jams With Care  

Ah, the formidable paper jam… we’ve been there, done that. It’s funny how a piece of paper can get in your way, isn’t it? 

While paper jams may be common and inevitable, they are the greatest impediments when we need to get a print job done as soon as possible. Someone once said that printers can smell your fear and just know when you’re in a rush, but no matter how frustrated you are, you should never rip the paper straight out of the printer. 

Understandably, paper jams can cause some serious delays, but if you don’t troubleshoot the right way, your printer runs the risk of degrading over time. So, heed our advice to follow the printer manual on how to resolve a paper jam without hurting your device. 

In the event that you encounter a problem that’s bigger than you, who are you going to call? Technical support.  

Tip 7: Schedule Routine Maintenance 

Think of routine maintenance as spring cleaning for your printer. By recruiting the expertise of the professionals, you can ensure that your device runs seamlessly. 

Tip 8: Treat Your Printer With Love 

Your printer may be a machine, but that doesn’t mean that it doesn’t deserve love and respect. 

When you load paper properly, let it warm up, and treat it with care, you’ll always receive great results in exchange.

A printer next to a plant and a mesh pencil holder 

Printer Maintenance and Care with Busys 

Printer maintenance will be a breeze when you have top-notch printers in your office armoury. From Toshiba and Konica Minolta all the way to Canon, our collection of premium printers will add unparalleled value to your workspace. 

Explore the possibilities at Busys today!

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