Ah, printers. They’re the unsung heroes of busy offices that are often taken for granted. But did you know that having the right equipment can actually do wonders when it comes to boosting productivity in the workplace? That’s right! Modern printers are often designed with many features that can manage your information more effectively, lower the cost of resources, and complete tasks much faster.
Choose the most suitable device, and you’d be surprised at the difference a new multi-function printer can make for your team’s deliverables and your office’s business processes.
This is true for countless industries; everyone knows that having the right tools for the job increases efficiency and lessens human errors. That’s why it’s always best to upgrade devices, such as printers or copiers, on a regular basis.
Still not convinced? Well, we’ll show you five reasons why you should consider upgrading your printer and some tips on how to know when it’s time to get some new office equipment.
What Signs Should I Look Out For?
A printer is one of the most used and essential devices in an office or workplace environment. But there may come a time when you need to reassess your printing needs—especially as your business grows. Ask yourself the following questions to determine if you need to replace your old printer:
How Many Paper Jams Have I Encountered This Week?
When a printer malfunctions, the effects ripple throughout the office and lowers productivity. For any business, time is money. No one wants to waste time or energy fixing paper jams or trying to find a workaround for other hiccups your device might have. If you find that you or your employees are spending a little too much time fixing an older printer, maybe it’s time to get a new one.
Is Your Current Printer Cost Effective?
Try calculating how much it costs per print, how long each document takes to print, and the quality of the prints. If you don’t feel you’re getting value for money with your current printer, consider looking at newer models.
Has Your Company Grown?
As your business grows, your printer needs to be able to keep up with the demands of your industry and be capable enough to use new technological features. Is your device able to connect to WiFi? Can it send faxes or make multiple copies at a quicker pace? If it doesn’t check any of these boxes, it’s time to upgrade to a new printer.
Why Should I Upgrade My Printer?
But what are some of the other convincing reasons should you upgrade to a newer model? What are the benefits? Here are five key reasons you should invest in a new printer:
1. Improved Print Quality
Upgrading to a printer with better resolution, colour accuracy, and consistency can make a big difference in the quality of your documents. Modern printers often use advanced technologies, such as pigment-based inks or improved printheads, to deliver more accurate and sharper details.
2. Better Print Speed
The more you use your printer, the slower it becomes because of the worn-out parts. Print speed, which is calculated in pages per minute (ppm) or images per minute (ipm) depends on the type of printer model you own. And although different factors can contribute to print speed, if the pacing impacts you or your team’s productivity, maybe it’s time for a new printer.
3. Reduced Costs
An upgraded model operates more efficiently and typically provides a lower cost per print. Investing in a quality machine will also reduce your reliance on print shops since you’ll be able to produce quality materials in your workplace—this saves you time, effort, and money.
4. Less Need for Repairs
Swapping your old model to a new printer with the latest technology will enhance the functionality of your device. This means fewer calls to your maintenance service provider and reduced repair costs.
5. Multifunctionality at Its Finest
Newer printers are often multifunctional and can handle several commands effectively. This means it can combine all the functions of a printer, scanner, and fax machine. They usually also have features such as touch screens, mobile printing, and cloud connectivity —all specifically designed for the convenience of the user.
By eliminating single-function devices, your workplace will reduce energy and supply costs since you only need to power up and order supplies for one machine.
6. Improved Security Features
New printer models come with added security features that are designed to prevent unauthorized use and data breaches. They usually come with encryption software that helps protect the data stored in the device’s hard drive.
Some of the other advanced features you might want to look for are higher memory storage and data for recent usage patterns to help identify which users are printing too often so you can set printing limits.
7. Difficulty Finding Replacement Parts For Old Models
Manufacturers usually ensure that replacement parts for their printers are available for several years before a product gets discontinued. As time goes by, however, those parts will become increasingly difficult to come by. The vendor you bought it from might be able to source them, but there’s still no guarantee they’ll find any usable parts.
Find the Best New Printer for Your Needs at Busys
A printer that suits your needs is good. A printer that can enhance your business’s processes is even better.
If you’re ready to trade in your older model for a new printer that improves your team’s efficiency, look no further than Busys.ca. We are Canada’s best managed print services provider—and we have a wide range of printers that will surely fit your budget and needs.
Contact us today to start finding a brand-new printer for your business!