No workplace is complete without proper office tools and equipment to get things up and running smoothly.
Whether you’re running a promising start-up company or a large-scale business, or even working remotely from home, investing in the best office devices, say a multifunction printer and printing accessories, can help you and your team get tasks done efficiently.
In this article, we listed down office essentials everyone should have in the workplace. Continue reading to find out how to dress your office for success!
1. Multifunction Printers and Copiers
Instead of purchasing a printer, scanner, fax machine, and copier machine, invest in a multifunction printer and copier.
Getting a multifunction printer instead of a fleet of individual office appliances is a cost-effective strategy because it doesn’t only save you money when you purchase the unit but also on your energy bill since you will be only plugging in one device instead of three or four. Doing so also maximizes available floor space in the office.
If you need a reliable commercial printer that can withstand the test of time and cater to your daily high-volume printing needs without breaking a sweat, we recommend trusting industry experts like Toshiba, Konica Minolta, and Canon.
Standard A4 paper should always be present in the office. Stock up on rims to make sure you’ll never run out. If your business also has a high demand for printing photos aside from documents, it only makes sense to also stock up on high-quality glossy photo paper that lets you produce smear- and smudge-free prints. Invest in a high-calibre commercial printer of 1200 dpi x 1200 dpi, 600 dpi x 600 dpi, so you can count on it that your printed images will render vibrant true-to-life colours.
3. Printer Ink and Toner
Ink and toner cartridges are consumable printer accessories that you should always have within reach. When you’re printing lots of documents daily, it’s always a good idea to store a few backups in your supply closet to avoid any delays and hassle.
An important thing to keep in mind about printer ink cartridges or toners is that you should always stick to OEM rather than non-OEM products. Authentic ink cartridges are more compatible with their corresponding devices, produce high-quality prints, and reduce the risk of printer damage.
4. Printer Ribbon Cartridges
A printer ribbon is a spool of alternating coloured dyes. When printing outputs become dull and faded, it means it’s time to replace them. Depending on the nature of your business and your everyday printing volume, you should always have a few rolls of this must-have printer accessory at your disposal.
These days, the computer is the heart of most establishments. It’s practically the control tower. It lets you input essential information, store, share, and access files on the cloud, interact with colleagues and clients, access the Internet, utilize applications, and print documents. In an office environment, everything begins with your computer, so invest in one that suits your professional lifestyle and that comes with a quality that will last you a long time.
6. Internet Connection and Router
A high-speed and reliable Internet connection allows you seamless connectivity not only with your teammates but with the rest of the world. It lets you finish tasks on time, speak to clients no matter where they are, and do other amazing things for your business. Don’t forget to secure your connection to protect your private business files from cyber breaches.
7. External Hard Drives
The cloud is all the rage nowadays. It’s advanced, expandable, reliable, lightweight, accessible, and safe. However, you can never be too cautious when it comes to safeguarding your important files. Have a set of external hard drives to store backups of your digital files.
8. Comfortable Furniture
Comfort should always be a priority in any workplace. If you and your team don’t feel at ease while working, it could negatively impact your workflow. Invest in sturdy desks and ergonomic office chairs with proper back support. Equip your reception and common area with couches, tables, chairs, and basic kitchen appliances. These factors will make everyone feel at home, increase motivation, add a personal touch to your workspace, and boost productivity to optimum levels. Don’t be afraid to get creative. The days of grey mundane offices are now history.
9. Phone Systems
Cellphones are great for social interactions and for when you’re on the go, but traditional landline phone services give a more professional vibe to clients and enable everyone in the office to stay connected without having to use an external phone network. By connecting each department via landlines, work gets done quicker and more accurately.
We all have calendar apps on our smartphones and computers, but nothing compares to having a physical calendar on your desk or on the wall to remind you of upcoming meetings, events, and daily tasks.
11. Security Cameras
Security cameras are mandatory in every office. They help protect both your team and your properties from potential harm. Remember, visibility is a fundamental element of good office security.
12. Filing Cabinets
We’ve gone digital, but that doesn’t mean that paper is folding. Multiple businesses rely on print. This is why filing cabinets will never go out of style. Go for steel filing cabinets instead of wood to minimize the risk of possible damage from termites, water, and/or humidity.
Get The Finest Commercial Printers
When it comes to transforming your office into a well-oiled machine, you can count on Busys.ca to cater to all your printer leasing needs. Pair the best printer accessories with our top-of-the-line commercial printer units. Don’t hesitate to reach out to us to learn more about our collection of cutting-edge multifunction printers and document management services.