6 Office Printer Features to Consider

If you run a small business you might be wondering what printing features your office printer should include. It’s true that the right features can make all the difference when it comes to your company’s productivity and efficiency. Additionally, the right ones can save you money and ensure that you achieve the professional look you desire.

We have put together a list of six office printer features you should take into consideration when making that all-important purchase.

Printer Resolution

The first printing feature most people probably take into consideration is the resolution of the printer itself. If you are planning on only purchasing an office printer that prints in black and white, you will need one with a resolution of at least 600 x 600 dots per inch (DPI). It is recommended, however, that you go for one with a printer resolution of 2400 x 1200 as it can produce high-quality printouts.

When it comes to printing in colour, the standard resolution is much higher as this kind of printing is a lot more intricate than black and white. The typical minimum you should purchase is 1200 x 1200. However, if you are planning on printing in colour quite often, you will want to consider a resolution of 4800 x 4800 for excellent quality colour printouts.

Close up of an office printer printing out a sheet

Type of Printer

The two most well-known types of office printers for small businesses on the market are laser printers and inkjet printers. The right one for you will depend on what kind of printing features you are looking for, as well as the needs of your business, your company size, your budget, and your office environment.

A laser office printer typically produces better quality prints than an inkjet printer. It can also operate much more efficiently when you take into consideration cost per page. This is because a toner cartridge lasts significantly longer than an inkjet ink cartridge. However, the major downside is that toner is more expensive than ink. It is also much faster at printing than an inkjet office printer.


It is not hard to understand why all-in-one office printers are in are high demand. They can provide a lot of useful benefits to small businesses, however, whether or not they are right for you will greatly depend on the needs of your business.

If budget is a concern for your small business, you may want to consider being more selective about the printing features your office printer needs. For example, if you only plan on printing text documents, you may want to forgo colour printing.

Scanner Element Type

Many people are not aware that office printers have two different scanner elements or how to use them. That is why this important feature generally is not considered when making the decision on what printer to buy for their small business. However, if you are looking to purchase a printer with a high-quality scanner, you should learn the differences.

The first type of scanner element is a charged couple device scanner. The particular purpose that this type serves is when scanning graphic files. The second type of scanner element is colour contact scanner. This is when you want to scan high-quality text images. Whichever scanner element is most important to the operations of your small business should be your priority.

Scanner Resolution

Similarly related, the next printing feature to consider if you are looking to purchase an office printer with a scanner, you will want to make sure you find one with a decent resolution. The minimum resolution of a scanner you should consider is 1200 x 600. However, if you are looking to produce even better quality images, you will want an office printer with a scanner resolution of 4800 x 4800.

Close up of a computer screen with a mouse hovering over the word “security”

Privacy Protection

In today’s ever-changing digital landscape, privacy and security are becoming more important than ever. Electronic documents, data and files that belong to your business as well as any of your clients’ important information can’t be put at risk. When choosing an office printer with enhanced document protection at the forefront of its printing features, you are making the right decision.

Not only can ensuring your printer has ample privacy protection keep your business safe, but it can also make you more mobile and efficient. Sending documents to the printer wirelessly, scanning documents in order to save them to a USB, or sending them to email, cloud storage and network folders are all vital parts of business operations that require safeguarding.

If you’re looking for an office printer that fits all of your small business’s needs, look no further than Busys.ca! We offer a wide selection of high-quality printers that can help you operate efficiently and profitably. Contact us today to find out more!

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